QP Tenders

Tenders are published regularly by Qatar Petroleum in the local newspapers for supplying materials, equipment, works and services for various departments.

Qatar Petroleum (QP) invites all prospective Suppliers and Contractors interested to participate in the QP tendering process to register and obtain a QP SAP Vendor Code, a mandatory requirement for the issue of Request for Quotation or Tender Documents by QP.

For more information on e-Registration, please visit the Vendor Registration page.

IMPORTANT NOTICE: INTRODUCTION OF TENDER ISSUE PERIOD

Tenders published in newspapers and on the QP website are available for collection within the Tender Issue Period indicated against each published Tender.

Prospective bidders may collect the Tender document during the specified Tender Issue Period only. Requests for issuance of Tenders after the specified Tender Issue Period will not be entertained.

QP reserves its right, in its own discretion, to set, revise and recall Tender Issue Periods.

Prospective bidders may refer to this page regularly for up to date information on QP Tenders, its Issue Period, Bid Closing Date etc.To receive an email notification when new tenders are issued by Qatar Petroleum, please subscribe to Tender Alert by entering your email address in the box on the right and click submit.

QP HSE Regulations for Contractors

Qatar Petroleum (QP) is committed to the protection of the health and safety of its employees, contractors and members of the public, as well as the protection of its assets and the environment. This commitment is clearly stated in the QP Health, Safety and Environmental (HSE) policy. However, the objective of doing no harm while conducting business cannot be achieved without the active involvement of Contractors, their employees, and their sub-contractors who carry out a large percentage of the work and are exposed to the associated HSE risks. Therefore QP requires joint ventures and contractors working on behalf of the Corporation to demonstrate a similar commitment to HSE.

All work and activities carried out for and on behalf of QP shall be in compliance with the provisions of the “QP HSE Regulations for contractors” document, HSE requirements specific to the Contract in question, and all other applicable QP HSE related policies, procedures, standards as well as State of Qatar Laws and regulations.

All prospective bidders, bidders participating in any QP tender process, as well as QP contractors and sub-contractors, are required to take note of the QP HSE Regulations for contractors (dated 25th June 2009) attached hereto with the latest revision thereof, and ensure compliance.

How to Tender – Contracts Department

Qatar Petroleum (QP) invites all Vendors (prospective Suppliers and Contractors) interested to participate in QP Tenders or to be eligible to receive Invitations to Tender (“ITT”) to register and obtain a QP SAP Vendor Code, a mandatory requirement for the issue of  ITT Documentation by QP.

Vendors may request a new registration or updating an existing registration electronically via the e-Registration system. Please use the links provided for this purpose in the relevant space allocated on the right hand side of that page  to access the online system.

If you have any queries related to the e-registration process, please contact contracts.services@qp.com.qa

General

This section outlines general points on “How to Tender”. However Tenderers shall comply with the requirements specified in the respective public Tender advertisement or Invitation To Tender and the Instructions To Tenderers issued along with each Tender, while preparing its Tender submission. Failure to provide all of the required materials and information, or failure to fully comply with instructions may result in the rejection of the Tender submission by QP.

Familiarization with Laws of Qatar

By tendering, the tenderer warrants that it familiarized itself with all the laws, including but not limited to Qatar Labor laws, applicable to the work or services to be performed, and the Qatar Ministry of Economy and Finance requirements regarding commercial registration of companies, or authority to work and conduct business in Qatar prior to commencing any work or service in Qatar. The Tenderer is expected to be fully aware of the recent changes to the Qatar income tax laws and regulations which are in force effective from 1st January 2010.

Tender Invitation

Public (open) Tenders, are published regularly in local news papers and Qatar Petroleum website.

In case of Invitations to Tender for Classified Tenderers, Invitations to Tender are issued only to those pre-selected contractors / vendors.

Tender Fee

Non-refundable Tender fees are applicable as specified in the Tender Document. Tender fees can be paid at Doha Bank Ltd. at QP Branch, Ras Abu Aboud, Doha, or at Qatar National Bank, QP Branch, 2nd Floor, Al-Sadd Plaza, and Doha. The Tender Fee applicable at present is QAR 500 for GTC Tenders and QAR 200 for LTC and STC Tenders.

Tender Issue

Tender Document will usually be issued as soft copy in electronic DVD/CD format from Tender Issue locations specified in the respective public tender advertisement or Invitation To Tender. Tender Documents will be released only to authorized company representatives as per the Letter of Authorization on the specific Company Letterhead and on either payment of Tender Fee, or providing receipt thereof.

Where Tender Documents are collected on behalf of a prospective Tenderer other that of the entity collecting same a power of attorney on the letterhead of the prospective Tenderer would be required.  Tender Fees are linked to and required to be paid in respect of each ITT Documentation package collected.

Site Visit and Mid-Tender Meeting

The prospective Tenderer may be requested to attend a site visit and/or a mid-tender meeting in order to become familiar with the physical and other conditions pertaining to the work or services to be performed. It is strongly recommended that such prospective Tenderer attend any scheduled site visit and mid-tender meeting(s).

Invitation to Tender (ITT) Queries

Any queries relating to the ITT must only be raised in writing, preferably by fax, to the address specified in the respective Tender Document. Any response issued by QP will be in the form of a question and answer and will be distributed to all Tenderers without revealing the identity of the originator of the query(ies) in the Form of Tender Bulletins. Queries must be received at the address specified in the respective ITT Documentation at least seven (7) calendar days prior to the Tender closing date. Any queries received after such date will be ignored.

Tender Bulletins

Any addendums, clarifications or meeting minutes will be issued as Tender Bulletins and sent to all Tenderers during the Tendering period. The Tenderer shall acknowledge receipt of all Tender Bulletins on the “Form of Tender”, provided in the ITT Documentation and shall allow for any and all costs in connection therewith in the Tender Price.

Tender Bond

The Tenderer must submit a provisional Bank Guarantee (Tender Bond), in the format as required in the ITT. The Tender Bond must make reference to the RFQ Number mentioned on the covering letter issued at the time of ITT Documentation collection. The value of the Tender Bond shall be as specified in the ITT Documentation. The Tender Bond must be issued by a bank operating in Qatar. The validity of the Tender Bond must be for not less than one hundred fifty (150) calendar days after the Tender closing date.

Submission of Tenders

Tenders must be submitted in sealed envelopes to the concerned committees in accordance with the instructions set forth in the Qatar Petroleum Tender Documentation.

  • Small Tenders are to be addressed to: The Secretary, Small Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in 4th Floor, J-Block, Royal Plaza, Al-Sadd Street, not later than 12:00 Hours on the due date.
  • Limited Tenders are to be addressed to: The Secretary, Limited Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in 4th Floor, J-Block, Royal Plaza, Al-Sadd Street, not later than 12:00 Hours on the due date.
  • General Tenders are to be addressed to: The Secretary, General Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in Room No. 605, 6th Floor, Qatar Petroleum offices at West Bay, not later than 12:00 Hours on the due date.

Commercial Registration & Ownership Declaration

Both foreign and local companies must be in possession of valid registration certificates in order to do business in Qatar. The registration requirements differ depending on whether the service to be performed is an engineering consultancy service or otherwise. Tenderer shall ensure that it complies with the relevant Qatari legal requirements before submitting its bid.

Local companies shall submit a certified and updated copy of their Qatar registration certificate with their Tender. Foreign Companies shall submit;

  • a) Proof of their application for registration within ten (10) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by QP.
  • b) Copy of their registration certificate within thirty (30) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by QP.

The above requirements do not apply to foreign companies who will not perform any work or services in Qatar.

Owners of local companies and agents of foreign companies shall submit copies of their ID cards with the Tender.

Privately owned Qatari companies shall complete and submit along with the Tender the “Declaration of Privately Owned Company Form” appended to the Instructions To Tenderers. A foreign company with a local Qatari agent or sponsor shall also submit with its Tender the “Declaration of Privately Owned Company Form” in respect of its sponsor or agent and must strictly comply with all relevant legal requirements, as well as those stipulated in the QP Invitation to Tender Documentation provisions.

Criteria for submission of Bids by Consortiums/Joint ventures

QP may in exceptional cases agree to the submission of Tenders by a consortium or joint venture and the relevant Invitation to Tender provisions in this regard must be strictly complied with. Where a Tender is submitted by a consortium or joint venture that is not a duly registered separate legal entity, the following shall apply:

  • (a) It shall be indicated in the Tender submission that the Tender is submitted by a consortium or joint venture. The name of the leader of the consortium or joint venture shall also be specified clearly.
  • (b) It shall be confirmed in the Tender submission that the parties to the consortium or joint venture shall accept joint and several responsibility for discharging all obligations under the contract.
  • (c) Where the Tender is submitted or signed by the leader of the consortium or joint venture on behalf of the consortium or joint venture, the Tender shall clearly define the respective roles and responsibilities of each member. In this event the Tender shall also contain the ORIGINAL of a duly signed Power of Attorney from each member authorizing the leader to sign and/or submit the Tender on behalf of the consortium or joint venture.
  • (d) QP shall exchange communication during tendering with the leader of the consortium or joint venture only. Correspondence exchanged by QP with the leader shall be binding on the Consortium members.
  • (e) In the event of award of contract to a consortium or joint venture, the contract document shall be signed by all members of the consortium or joint venture.
  • (f) Any changes to liabilities, indemnities and financial responsibilities amongst the consortiums, joint venture must be notified to QP.

Return of Tender Documents

The Tender Documents, including any drawings, specifications, etc., remain the sole and exclusive property of QP and in the event of a prospective Tenderer’s decision not to Tender, same must be returned to QP.

Acceptance or Rejection of Tenders and Incurred Costs

QP is under no obligation to award a contract or accept the lowest or any Tender and will not assign any reason for the rejection of any Tender. QP will not be responsible for any costs or expenses incurred by the Tenderer in connection with its Tender, any site visit, attending meetings, obtaining additional insurance, etc., or for the formation of the Contract should the Tenderer be successful. The Tenderer shall not have any recourse for any redress if QP, for whatever reason, awards the Contract to another Tenderer or does not award any Contract.

Notification of Acceptance/Award of Contract

QP shall notify the successful Tenderer in writing of QP’s acceptance of its Tender and conditional award of contract.

Contract Award details

Details of Awarded Contracts against Public Invitations to Tender are published on the QP Website.

Business Ethics

Refer to QP Code of Ethics and Conflict of Interest Policy pages

Disclaimer

Qatar Petroleum will not under any circumstances accept any liability for the accuracy of the details provided above or for any event arising from the use or interpretation of the information.

How to Tender – Purchasing Department

All prospective bidders wishing to participate in QP Tenders issued by QP Purchasing Department are required to have a QP SAP Vendor Code. Prospective bidders who do not have a QP SAP Vendor Code are requested to obtain the same by following the steps posted at QP Vendor e-Registration system.

If you have any queries related to the e-registration process, please contactsupplierrelation@qp.com.qa.

General

These Instructions to Tenderer issued by Qatar Petroleum (QP) outline the procedures to be followed for completing and submitting Tenders. Tenderer shall comply with the public tender advertisement and these Instructions to Tenderer while preparing its Tender submission. Failure to provide all of the required materials and information, or failure to fully comply with these instructions may render the Tender null and void.

Validity of Tender

Tenders shall be valid for a period not less than Hundred and Twenty (120) calendar days from the closing date for submission of the Tenders. QP intends to notify all Tenderers of the result of their Tender submission during this period. If Tenderer retracts or withdraws its Tender during the period of its validity without receiving authorisation from QP, QP may, at its sole discretion, without the need for summons, notice or other legal formalities:

  • (i) encash the provisional Bank Guarantee (Tender Bond), and,
  • (ii) exercise any other rights stipulated in the Tender Documents.

Familiarization with Laws of Qatar

Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with all the laws, including but not limited to Qatar Labour laws, applicable to the SERVICES to be performed, and the Ministry of Economy and Trade requirements regarding commercial registration of companies prior to commencing any SERVICES activity. By submitting a Tender, the Tenderer is deemed to have made the necessary allowances in the Tender Price for adhering to all laws, rules, regulations and procedures applicable in the State of Qatar, including Qatar Income Tax Law which has come into effect from January, 2010.

Electronic Tender Documents

QP may issue Tender Documents in an electronic format (viz. Compact Disc Rom “CD”). Such electronic Tender Documents (e-TD) shall be an exact copy of the Original Tender Documents retained by QP as a hard copy. QP makes no representations as to the data quality of the e-TD, and Tenderer shall use the same at its own risk.

Secrecy Declaration

The Tenderer shall abide by the terms of the Secrecy Declaration appended hereto which must be completed, signed and returned with the Form of Acknowledgment.

Site Visit and Mid-Tender Meeting

The Tenderer may be requested to attend a site visit and/or a mid-tender meeting in order to become familiar with the physical and other conditions pertaining to the SERVICES to be performed.  QP shall notify the Tenderer of any site visit and/or mid-tender meeting by issuance of a Tender Bulletin. It is strongly recommended that the Tenderer attend any scheduled site visit and mid-tender meeting.

Technical Specification/Sample submission

Where necessary as an integral part of the Tender, detailed Technical Specification   from the Manufacturers including Catalogues are to be enclosed with your technical offer. Failure to provide the Technical Specification may result in the disqualification of the respective Tender.  QP reserves the right to request samples free of charge, if deemed necessary at the tender evaluation stage.

Fully Informed

Where necessary the Tenderer should inspect the worksite and surrounding locations and must satisfy itself as to the nature of the SERVICES, the correctness and sufficiency of the rates and prices submitted and general local conditions, especially ground, climatic, sea, other water and weather conditions which could affect the work.

Tender Bulletins

Any addendums, clarifications or meeting minutes will be issued as Tender Bulletins and sent to all Tenderers during the tendering period. The Tenderer shall acknowledge receipt of all Tender Bulletins on the “Form of Tender” and shall allow for any costs in connection therewith in the Tender Price.

Governing Language

The Tender Documents and all Tender submissions are to be made in the English language.

Tender Rates and Prices

The Tenderer shall submit prices and/or rates for all items required by the Schedule of Prices. All amounts are to be quoted in Qatar Riyals or a major international currency. Prices and rates are to be entered in indelible ink and submitted only on the Schedule of Prices sheets provided.

Bank Guarantee

  • Where required by the respective Tender documents, the Tenderer must submit a provisional Bank Guarantee, in the form of a Tender Bond.
  • The provisional Bank Guarantee (Tender Bond) must be issued by a bank operating in Qatar.
  • The validity of the provisional Bank Guarantee must be for not less than one hundred fifty (150) calendar days after the Tender closing date.
  • The Bond must be worded exactly as indicated in the specimen forms available here for download.

No Alterations to the Tender Documents

Any erasures, alterations, additions or deletions made to the Tender Documents and any Tender submission shall be deemed unauthorized unless initialed by the person authorized to sign the Tender.  Any Tender that is incomplete or contains unauthorized alterations may be rejected.

Submission of Tenders

The Tender and accompanying documents shall be bound securely together and enclosed in a wax sealed envelope and shall be delivered in accordance with the instructions set forth in the Qatar Petroleum Tender documents:

  • Small Tenders are to be addressed to: The Secretary, Small Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in 4th Floor, J-Block, Royal Plaza, Al-Sadd Street, not later than 12:00 Hours on the due date.
  • Limited Tenders are to be addressed to: The Secretary, Limited Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in 4th Floor, J-Block, Royal Plaza, Al-Sadd Street, not later than 12:00 Hours on the due date.
  • General Tenders are to be addressed to: The Secretary, General Tenders Committee, Qatar Petroleum, P.O. Box 3212, Doha, Qatar. Clearly indicating the Tender Number and to be dropped in Room No. 605, 6th Floor, Qatar Petroleum offices at West Bay, not later than 12:00 Hours on the due date.

Correction of Arithmetical and/or Other Errors

Should the amount put in words differs from the amount put in figures, or if there is an arithmetical error, the lesser amount shall be taken unless the difference is attributable to an obvious error, whereupon the correct amount shall be taken.

Any adjustment, correction, clarification or amendment made by QP to a Tender will be communicated to the Tenderer for his acknowledgment prior to award.

Acceptance or Rejection of Tenders and Incurred Costs

QP is under no obligation to make an award (Purchase Order/Contract) or accept the lowest or any Tender and will not assign any reason for the rejection of any Tender.  QP will not be responsible for any costs or expenses incurred by the Tenderer in connection with its Tender, any site visit, attending meetings, obtaining additional insurance, etc., (where applicable) or for the formation of the award should the Tenderer be successful. The Tenderer shall not have any recourse for any redress if QP, for whatever reason, determines the awards in favour of another Tenderer or does not award.

Notification of Acceptance

By way of issuance of a Purchase Order (PO) or a Letter of Acceptance (LOA), QP shall notify the successful Tenderer of  QP’s acceptance of its Tender, subject to the following conditions precedent:

  • a)  Submittal of Performance Bond where applicable, in the form of a Final Bank Guarantee,
  • b)  Submittal of necessary Insurances, where applicable, as required per Appendix D.
  • c)   Signing of the Award.

For the purpose of determining the start dates of the Performance Bond and the Insurances, the date of the respective Purchase Order or LOA shall be used unless another date is otherwise stipulated in the PO or LOA.

If the successful Tenderer fails to submit the documentation per (a) and (b) above within the time period stipulated in the LOA, QP may, at its sole discretion, without the need for summons or notice or other legal formalities, encash the Tender Bond, exercise any other rights stipulated in the Tender Documents, and notify the successful Tenderer that the Award is, ipso facto, terminated.

Publication of Award Details

Tenderer should note that any Purchase Order/Contract awarded as a result of the Tender shall be posted on Qatar Petroleum’s official website with the following information to be included:

  • a) Purchase Order/Contract number,
  • b) Name of Vendor/Contractor,
  • c) Total value of Purchase Order/Contract.

Return of Tender Documents

The Tender Documents, including any drawings, specifications, etc., forwarded to the Tenderer are and shall continue to be the sole property of QP. If the Tenderer declines to submit a Tender, or if the Tenderer is unsuccessful, it shall immediately return all the Tender Documents, inclusive of any photocopies made, forthwith from the date declines to submit a Tender or from the date it is notified that it is unsuccessful.

Disclaimer

These general details provide some information related to supplying materials and equipment to Qatar Petroleum. Full details will be provided along with respective tender as applicable.

Qatar Petroleum will not, under any circumstances accept any liability for the accuracy of the details provided above or for any event arising from the use or interpretation of this information.

QP’s General Terms & Conditions of Purchase

Qatar Petroleum’s General Terms & Conditions of Purchase (Schedule C) are applicable to all Qatar Petroleum purchases of materials and equipment. The Schedule C version dated 15.04.2008 or 15.03.2012, as referred to in the Request for Quotation (RFQ) document, will apply to the Purchase Order(s) associated with that particular RFQ.

If additional purchases of materials and equipment or their related services are required, thenAppendix D for Servicesavailable here for download, should also be used.

Tender Bond

For all purchases of materials and equipment that are stipulated to have a Tender Bond associated with the requirement during the tender process, the Tender Bond must be worded exactly as indicated in the specimen form available here for download.

Performance Bond

For all purchases of materials and equipment that are stipulated to have a Performance Bond associated with the requirement during the tender or commercial evaluation process the Performance Bond must be worded exactly as indicated in the specimen form available here for download.

E – Supply Management

If you have already been registered and issued with your ORG ID, User ID and Password, you can click the Supply Centre link to display documents exchanged with QP. If you have not yet been registered, please click the Getting Started link to find out how to utilize QP’s e-Supply Management technology.

Qatar Petroleum Purchasing Department launched e-Supply Management to facilitate the purchasing processes between Purchasing Department and registered suppliers.

The e-Supply Management application focuses on the exchange of the following documents between Purchasing Department and registered suppliers:

• Request for Quotation
• Quotation
• Purchase Order
• Change Order
• Order Response
• Order Status Request
• Order Status Response

E – Supply Management – GETTING STARTED

Quadrem, an international marketplace solution provider, is implementing QP’s digital document exchange system. Quadrem works with suppliers in enabling e-Supply Management technology for their organizations. The steps required to complete the process are outlined below.

1. Suppliers wishing to conduct business with QP Purchasing Department are first required toregister with Purchasing Department.

2. Upon completing the registration, QP Purchasing Department will authorize Quadrem to initiate the process for the supplier to use the e-Supply Management (e-SM) technology.

3. Quadrem will contact the supplier by email and begin enabling the e-SM technology for their organization.

4. The process to bring the supplier on board will include the following:

  • Quadrem will set up supplier’s e-SM account
  • Supplier will receive its e-SM logon credentials and unique Organization ID (OrgID)
  • Supplier must accept Quadrem Terms & Conditions upon first logon
  • Supplier must respond to and accept the e-SM training schedule notification and information sent by Quadrem

5. Quadrem will submit the supplier’s on board confirmation to QP Purchasing Department. QP Purchasing Department will then begin sending the following purchasing documents to the supplier:

  • Request for Quotation
  • Purchase Order / Change Order
  • Order Status Request

Please ensure the completion of formalities outlined in Steps 1 to 5 to enroll in QP’s e-SM.

Note: Once the supplier is on board with Quadrem, any administrative changes to company e-mail address or contact details must be updated directly in QP’s Vendor e-Registration to ensure successful delivery of Request for Quotation, Purchase Order/Change Order and Order Status Request documents.

Business Ethics

Qatar Petroleum conducts all its business in line with the strictest Code of Ethics and Conflict of Interest policy in accordance with the Qatar Petroleum Regulations. Any vendor wishing to conduct business with Qatar Petroleum must abide by a similar ethics regime as practiced by Qatar Petroleum.

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